Yesterday in 1876: First two-way phone conversation

Continuing with Innovation and Discovery Week here on the blog…

Yesterday was the anniversary of the first two-way phone conversation.  On this plaque:

“From this site on October 9, 1876 the first two-way long distance telephone conversation was carried on for three hours. From here in Cambridgeport Thomas G. Watson spoke over a telegraph wire to Alexander Graham Bell at the office of the Walworth Mfg. Co. 69 Kirby Street, Boston, Mass.

While I wasn’t able to get a video of the first two-way, long distance telephone conversation, I was able to find one explaining how the first two-way, transatlantic telephone conversation worked.

In 1926 The Post Office and Bell Laboratories engineered the world’s first two way transatlantic telephone conversation (by radio) via Rugby Radio Station. We opened a commercial radio telephone service across the Atlantic in 1927, see how it was done in this video from 1938.

 

Here you go:

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Communication Pet Peeves: The Phone Tree

Have you ever called a large company and found yourself in the middle of…

THE PHONE TREE!  (phone tree…tree…tree…)

If you have, you’ve likely experienced the frustration of one of my biggest communication pet peeves.  Desperate to find the answers you seek, you remain on the line long after the hold music has stopped.  You’ve pressed every button known to man and you’ve tried to connect with every department you think just MIGHT have something to do with your particular issue.  After endless patience and wearing your index finger down to a nub, you find you’ve finally reached a live body and, well…here’s a little scenario I wrote that helps illustrate THE PHONE TREE.  (phone tree…tree…tree…)

Press 1 if you speak Spanish,

Press 2 if you speak English,

Press 3 if want a listing of our locations,

Press 4 if you want to listen to a commercial about how great we are,

Press 5 if you want to wait on hold indefinitely while you listen to bad elevator music for six and half minutes before we accidentally disconnect you,

Press 6 if your question is about how great we are,

Press 7 if you’d hold for a half hour to place an order,

Press 8 if you like the color blue,

Press 9 if know your account number and wish to remain on hold,

Press…oh I’m sorry we ran out of numbers, please hold!

I hope you enjoyed your Friday Funnies. I now return you to your regularly scheduled blog…

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Effective Email (Part 4)

So far, I’ve talked about the importance of choosing a good email address, your subject line and given you some tips for a more effective body of text.  Here are the last five tips to help you form a more effective body of email.

6. Check spelling and grammar
This section may not be as critical when you are emailing a friend, but if even when emailing your best friend, spelling, punctuation and grammar mistakes can result in miscommunication and hurt feelings:  “Ill meet you at 7 am not coming at 8”   Does she mean she’s meeting me at 7am because she is not coming at 8am or does she mean she’s ill and not coming at 8am but will meet me at 7am. Or does she mean that she is meeting me at 7 (pm) and saying “I am not coming at 8(pm)”?

7. Short emails are best
Most people don’t like to read long copy on the computer.  Short emails are usually best not only so that you will keep your recipient’s interest but so that there is less of an opportunity to be misunderstood.  The more involved or complicated an email, the more chance for it to be misinterpreted.

Too Wordy: “I was thinking about this the other day and wondering if w shouldn’t make a more convenient time for all of us to get together for the sales meeting but then I thought it should be after Christmas because some of us might be on vacation during that time of the year. We should be able to get together in January but I might have some work done on my house and you know how that can go so maybe we should make it February or even March but then that might be too late in the year unless you all think it can wait that long. What do you think would be a good month?”

Better: “It might be too difficult to get together over the Christmas holiday. When would you prefer to get together for this year’s sales meeting?”

8. But don’t be so brief that your message is vague
Be succinct, but do give enough information for your receiver to understand your meaning.  When replying to Yahoo group posts, I notice many will keep all the previous replies.  Others will delete all of them leaving no clue as to the question they are answering.  Be as brief as you can without obscuring the purpose of the reply.

Too Brief: “March 2nd”

Better: “I’d like to take my vacation the week of March 2nd.”

9. Paragraphs and Bullet Points
Even when emailing a friend, it’s always better to create breaks in your thought process so that it is easier for people to scan your email.  Many email readers are scanners.  They will scan the email for keywords before reading the parts they are interested in.  Some will scan and never read the email.  Scanners don’t read full emails. They can get distracted and overwhelmed by too many words on a screen.  Break up your email into paragraphs or bullet points making it easier for scanners to discern what message your email contains.

10. If a phone call is possible, do so
If your email is going to require several pages of detailed instruction or thoughts, it might be better just to pick up the phone and have a five minute discussion.  In fact, I will usually pick up the phone if at all possible as a first resort and not the last!  Phone conversations rate much higher on the interpretation meter because not only does your receiver have your words to help them decode your message, but they also have your tone of voice, and the ability to question in real time if they do not understand.  What’s more, YOU have the ability to hear their voice and discern if they are having a hard time understanding what you are saying or if they flat out misunderstood you.  This gives you the ability to correct any misunderstandings before they become full-fledged arguments!

You can’t do without email these days so it behooves us to be as efficient as possible when using this method of communication.  These few tips can help you avoid common interpretation issues and save you time and trouble as well as friendships and business problems!

Stay tuned next week for part five of my series on signature lines!

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Top Five Communication New Year’s Resolutions

Top Five Communication New Year’s Resolutions for 2011
5. Stop forwarding emails that say “send this email to everyone you know”
4. Stop using the term BFF…when I SPEAK!
3. Stop texting my friends…who are standing right next to me!
2. Stop sending Aunt Mildred email cards remembering she’s never owned a computer.
1. Stop nagging my dh at work via email…I’ll just pick up the phone.

New Year’s Resolution Quotes
“Many people look forward to the New Year for a new start on old habits.” -Anonymous

“A New Year’s resolution is something that goes in one Year and out the other.” -Anonymous

“An optimist stays up until midnight to see the New Year in. A pessimist stays up to make sure the old year leaves.” -Bill Vaughan

“May all your troubles last as long as your New Year’s resolutions!” -Joey Adams

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Happy New Year from Art of Eloquence.com!

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Can you hear me now?

So the other day my dd emails me to tell me her cell phone died.  Great!  She’s 1800 miles away at college with a dorm phone that doesn’t call out and her brand new cell phone dies.  The good news?  It’s still under warranty.  The bad news?  I can’t get Verizon to tell me what I REALLY need to do to take advantage of it!

Communication:  It’s what customer service is made of!

Yeah…so I’m on the phone to Verizon when they tell me to have my dd look up a Verizon store in her area and go there to see if they can repair it.  If they can’t, they will tell her what to do.  Sounds simple enough, right?  Well…

She doesn’t have a car, but she finds a Verizon store she can walk to that tells her the phone cannot be repaired because it’s too old a model.  They don’t have the parts.  Mr. Employee tells her to have me call and order her a new phone.

Ring Ring!  Verizon?  Yeah, I need to order a new phone for my dd.  The Verizon store says it can’t be repaired because it’s too old and they don’t have the parts.

Oh no Mrs. Tabares, we have to first verify that the phone can’t be repaired.  The Verizon store apparently didn’t post anything in the computer.

Turns out it was only ‘disguised’ as a Verizon Store (It looked like a Verizon store and acted like a Verizon store…) but, in reality, it was only an Authorized Verizon Dealer.  Translation: they are not authorized to repair for Verizon.  Well, why didn’t they tell our dd that?  Now what?  She’s about to leave on a missions trip for four days without benefit of cell phone.

Will the real Verizon employee please stand up?

Verizon tells me to have her call them so they can go through a diagnostic to make sure the phone needs to be replaced and not repaired.  Only problem?  She is not authorized to speak to Verizon on MY account.  Gee Golly Willakers, Batman!  Can we do something about that? After all, she is my dd and this is not a matter of national security!  She just has to tell them what’s wrong with her cell phone.

Turns out you can!  So I give my authorized Okey Dokey to allow my daughter to talk to Verizon.  Do not pass go, do not collect $200.  I tell them that she will not be able to call for several days as she will be out of town and without PHONE!  Mr. Customer Service seems to understand the concept.

So…several days later I get a call from my dd (from her friend’s cell phone) telling me that she is not authorized on my account and they won’t talk to her about the phone.  I have to turn my cell phone on so that Verizon can call me on my cell phone (so they’ll know it’s ME!)  At that time I may authorize her on my account.

Can you say Deja Vu, boys and girls?   I knew that you could.

I ask Mr. Verizon Man why I need to authorize my dd…AGAIN.  He says something brilliant like, “The last time you didn’t authorize her; you only authorized her.”   I’m beginning to get a headache.

Apparently there are two kinds of authorization.  There’s the kind where you have to authorize her to talk to them each and every time and the kind where you authorize her for ever and ever Amen.  I’ll take the forever kind behind door number 2 where Carol Maroll is standing.

But, wait!  My mind is perplexed and I just HAVE to know:  If I authorized her to talk to Verizon one time, when was the one time she talked to them?  Wouldn’t that be like…NOW?  This question seemed to throw Mr. Verizon Man into a tizzy so I just verified with him (16 times) that forever meant what I thought it did.  You know, as in the next time she might have a problem?

So it’s now two weeks later and she still doesn’t have her phone.  It should have been delivered to her PO box at college, but since that was the weekend, I doubt she can pick it up until today.  Unless…Mr. Verizon Man made another customer service communication faux pas and the phone isn’t actually authorized to appear in her mailbox.  Film at 11.

Got a customer service story to tell?  Spill it.

And you might suggest the company purchase my eBook, Say What You Mean When You’re in Business. ;D

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